Notice, Report, Speech and Message Writing

The correct format for each of these four short writing tasks, in about 80 words.

Notice, Report, Speech and Message Writing

Notice, Report, Speech और Message Writing writing section के important topics हैं। इन सभी में केवल English लिखना ही पर्याप्त नहीं है, बल्कि format, purpose, language और presentation को समझना भी जरूरी है।

Easy Concept: चारों writing forms में सबसे पहले यह समझें कि किसके लिए, क्यों और किस information को लिखना है। इसके बाद सही format में answer तैयार करें।

1. Notice Writing

Notice एक short और formal written announcement (घोषणा) होता है। इसका उद्देश्य किसी event, meeting, competition, holiday, lost item या important information के बारे में लोगों को संक्षेप में बताना होता है।

Notice की मुख्य विशेषताएँ

  • Short और precise (सटीक) होना चाहिए।
  • Important information clearly दी जानी चाहिए।
  • Formal language का प्रयोग करें।
  • Unnecessary details से बचें।
  • Date, time और venue (स्थान) जैसी information स्पष्ट होनी चाहिए।

2. Notice का Format

NAME OF INSTITUTION

NOTICE

Date: __________

Title: __________

Main information — What? When? Where? Who? Whom to contact?

Signature

Name

Designation

3. Notice में किन Questions का Answer होना चाहिए?

Question Information
What? Event या announcement क्या है?
When? Date और time क्या है?
Where? Venue कहाँ है?
Who? कौन participate करेगा?
Contact? अधिक जानकारी के लिए किससे संपर्क करें?

4. Notice Example — School Debate Competition

ABC HIGH SCHOOL

NOTICE

10 September 2026

Debate Competition

All the students are informed that a debate competition will be held in the school auditorium on 15 September 2026 at 11:00 a.m. Students interested in participating should give their names to the English teacher by 13 September.

Ravi Kumar
Cultural Secretary

5. Notice Example — Lost Item

ABC HIGH SCHOOL

NOTICE

10 September 2026

Lost School Bag

A black school bag was lost in the school playground during lunch break on 9 September. It contains two notebooks and a mathematics book. Whoever finds it is requested to return it to the school office.

Rahul Kumar
Class X

Common Mistake: Notice को letter की तरह Dear Sir/Madam से शुरू न करें। Notice का अपना अलग format होता है।

6. Report Writing

Report किसी event, accident, function, programme या incident का factual (तथ्यात्मक) description होता है। Report में हमें घटना को क्या हुआ, कब हुआ, कहाँ हुआ और उसका परिणाम क्या रहा के आधार पर लिखना चाहिए।

Report की विशेषताएँ

  • Facts पर आधारित होनी चाहिए।
  • Events को logical order में लिखें।
  • Simple और formal language रखें।
  • Personal imagination कम से कम रखें।
  • Title स्पष्ट और छोटा होना चाहिए।

7. Report का Basic Format

TITLE / HEADLINE

By — Name

Introduction: Event क्या था, कब और कहाँ हुआ।

Main Details: Event में क्या-क्या हुआ।

Conclusion: Event का result या overall response।

8. Report लिखने की Thinking Method

Report लिखने से पहले इन questions के answers सोचें:

  1. What happened? — क्या हुआ?
  2. When did it happen? — कब हुआ?
  3. Where did it happen? — कहाँ हुआ?
  4. Who participated? — कौन शामिल हुआ?
  5. How did it happen? — कैसे हुआ?
  6. What was the result? — परिणाम क्या रहा?

9. Report Example — Annual Function

Annual Function Celebrated in Our School

By Riya Kumar, Class X

The annual function of our school was celebrated on 5 September in the school auditorium. The programme began with the lighting of the lamp. The Principal welcomed the guests and students. Students presented songs, dances and a short drama. Prizes were also given to meritorious students. The programme ended with a vote of thanks. Everyone enjoyed the event.

10. Report Example — Tree Plantation Programme

Tree Plantation Programme

By Amit Kumar

A tree plantation programme was organised in our school on 2 August. The Principal, teachers and students participated in the programme. Several trees were planted in and around the school campus. The Principal explained the importance of trees and encouraged students to protect them. The programme created awareness among students about environmental protection.

11. Report Example — Road Accident

Road Accident Near the School

By Rahul Kumar

A road accident took place near our school on Monday morning. A speeding motorcycle collided with a bicycle at the crossing. The cyclist was injured and was immediately taken to a nearby hospital by local people. The police reached the spot and controlled the traffic. The accident created a serious traffic problem for some time.

12. Speech Writing

Speech वह written form है जिसे किसी audience (श्रोताओं) के सामने बोलने के लिए तैयार किया जाता है। Speech में information के साथ-साथ direct address, attractive opening और effective conclusion important होते हैं।

Speech की Structure

  1. Greeting / Salutation
  2. Introduction of topic
  3. Main points
  4. Examples / suggestions
  5. Conclusion

13. Speech की शुरुआत कैसे करें?

  • Respected Principal, teachers and my dear friends, good morning to all of you.
  • Good morning everyone. Today I am going to speak on...
  • It is a great pleasure for me to speak on...
  • Today I would like to share my views on...

14. Speech का Ending कैसे करें?

  • Thank you all for listening to me patiently.
  • Thank you and have a nice day.
  • Let us all work together to make a difference.
  • With these words, I would like to conclude my speech. Thank you.

15. Speech Example — Importance of Trees

Speech on the Importance of Trees

Respected Principal, teachers and my dear friends, good morning to all of you. Today I am going to speak on the importance of trees. Trees give us oxygen, fruits, wood and medicines. They keep our environment clean and cool. They also provide shelter to birds and animals. Unfortunately, forests are being destroyed rapidly. Therefore, we must plant more trees and protect them. Let us work together for a greener future. Thank you.

16. Speech Example — Importance of Education

Speech on the Importance of Education

Respected Principal, teachers and my dear friends, good morning to all of you. Today I would like to speak about the importance of education. Education gives us knowledge, confidence and good values. It helps us understand the difference between right and wrong. It also creates better opportunities in life. Every child has the right to receive quality education. Therefore, we should respect education and encourage every child to study. Thank you.

17. Speech Example — Environmental Pollution

Speech on Environmental Pollution

Respected Principal, teachers and my dear friends, good morning to all. Today I am going to speak about environmental pollution. Air, water and soil are polluted by vehicles, factories, plastic and careless human activities. Pollution causes many diseases and harms nature. We should reduce plastic use, plant trees and keep our surroundings clean. Government and citizens must work together to control pollution. Thank you.

18. Message Writing

Message एक short written communication है जिसमें किसी व्यक्ति के लिए important information दूसरे व्यक्ति तक पहुँचाई जाती है।

Message में हमें unnecessary details नहीं लिखनी चाहिए। केवल important information को clear और brief manner में लिखना चाहिए।

19. Message का Format

MESSAGE

Date: __________

Time: __________

Dear __________,
Main message/information...

Name

20. Message में क्या-क्या लिखें?

Point क्या लिखें?
Who? Message किसके लिए है?
What? क्या information दी जानी है?
When? Date/time क्या है?
Where? यदि जरूरी हो तो place लिखें।
Action क्या करना है?

21. Message Example

MESSAGE

10 September 2026
8:30 a.m.

Dear Rohan,
Your friend Amit called while you were away. He said that the school meeting has been postponed to 12 September at 11 a.m. He asked you to inform the other members of the group.

Rahul

22. Message Example — Phone Call

MESSAGE

10 September 2026
5:00 p.m.

Dear Mother,
Mr Sharma called while you were out. He informed me that your appointment has been changed to 11 September at 10 a.m. He requested you to reach the office ten minutes early.

Riya

23. Notice, Report, Speech और Message में Difference

Writing Main Purpose Language
Notice Announcement / Information Short & Formal
Report Event / Incident का विवरण Factual & Formal
Speech Audience को address करना Formal & Persuasive
Message किसी व्यक्ति तक information पहुँचाना Short & Clear

24. Question को देखकर कैसे Decide करें?

“Inform people about an event” → Notice

“Describe an event/accident/function” → Report

“Speak on a topic before an audience” → Speech

“Pass information to someone who is absent” → Message

25. Exam में Answer बनाने की Step-by-Step Strategy

  1. Question को ध्यान से पढ़ें।
  2. पहचानें कि Notice, Report, Speech या Message में से क्या लिखना है।
  3. Question से सभी facts निकालें — date, time, place, person, event आदि।
  4. सही format बनाएं।
  5. Simple और correct English में information लिखें।
  6. Unnecessary information न जोड़ें।
  7. Spelling, grammar और punctuation check करें।
  8. अंत में word limit और format दोबारा देखें।

26. Common Mistakes to Avoid

Common Mistake Correct Approach
Notice को letter की तरह लिखना Notice का proper format रखें
Report में personal opinion बहुत ज्यादा देना Facts और events पर focus करें
Speech में greeting भूल जाना Audience को properly address करें
Message बहुत लंबा लिखना Only important information लिखें
Question की information बदल देना दिए गए facts को सही रखें
Informal language का गलत प्रयोग Writing type के अनुसार language चुनें

27. Useful Vocabulary

Word/Phrase Hindi Meaning
Inform सूचित करना
Organise आयोजित करना
Participate भाग लेना
Announcement घोषणा
Event कार्यक्रम / घटना
Incident घटना
Venue कार्यक्रम का स्थान
Audience श्रोता
Request अनुरोध करना
Awareness जागरूकता
Conclude समाप्त करना
Meritorious मेधावी

28. Practice Questions — Notice Writing

  1. Write a notice informing students about an inter-school cricket competition.
  2. Write a notice about a school cleanliness drive.
  3. Write a notice informing students about a science exhibition.
  4. Write a notice about a lost school identity card.
  5. Write a notice regarding a meeting of the school Eco Club.

29. Practice Questions — Report Writing

  1. Write a report on the Independence Day celebration in your school.
  2. Write a report on a tree plantation programme.
  3. Write a report on a road accident near your school.
  4. Write a report on a school sports day.
  5. Write a report on a cleanliness campaign organised in your school.

30. Practice Questions — Speech Writing

  1. Write a speech on the importance of education.
  2. Write a speech on environmental protection.
  3. Write a speech on the importance of discipline.
  4. Write a speech on the value of time.
  5. Write a speech on the importance of games and sports.

31. Practice Questions — Message Writing

  1. Write a message for your father who is not at home, informing him about a phone call from his office.
  2. Write a message for your sister informing her about a change in the school examination date.
  3. Write a message for your friend about a postponed meeting.
  4. Write a message informing your mother about a visitor who came when she was away.
  5. Write a message for your brother about an important school announcement.
Board Focus: Format को याद रखना बहुत जरूरी है, लेकिन केवल format याद करने से answer अच्छा नहीं बनेगा। Question में दिए गए facts को पहचानकर उन्हें सही order में, simple English में और appropriate format में प्रस्तुत करना ही सबसे important skill है।

32. Quick Revision

Topic Remember
Notice Short announcement + What/When/Where/Who
Report Facts + Event/Incident + Result
Speech Greeting + Topic + Main Points + Conclusion
Message Date/Time + Important Information + Name
One-Line Revision:
Notice = Inform | Report = Describe | Speech = Address | Message = Pass Information
Lesson 29 of 41
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